Senior Accountant
The Senior Accountant is a contributing member of the Accounting team and is accountable to the Controller for the successful collection and maintenance of financial data, ensuring that financial records are maintained in compliance with lawful and generally accepted accounting principles. This position works collaboratively with the Accounting team and serves as the responsible staff member on various general ledger analyses and reconciliations, revenue and accounts receivable and semi-monthly payroll processing and reporting. This position is responsible for additional analyses as needed, especially in relation to the annual financial audit and governmental reporting requests.
Essential Duties & Responsibilities
General Ledger
- Review, summarize, and record training and affiliation fee revenue, deferred revenue, and payment information generated in the Affiliation Management System (AMS)
- Reconcile balance sheet accounts on a monthly basis including but not limited to fixed assets, investments, prepaid expenses, receivables, restricted net assets and deferred revenue
- Maintain the integrity of the general ledger chart of accounts and reporting structures, including approval of creation of new accounts or funds, overseeing the internal expense allocation process, and maintaining reporting templates
- Prepare account reconciliations, analyses and documentation as required for the annual financial audit
- Assist in creation of annual budget detail schedules
Revenue and Receivables
- Create invoices in accounting software for Chapter dues, royalty, honorarium, sponsorships, and grants
- Create complex invoices in the AMS system
- Manage collection of outstanding payments recorded in the accounting system and AMS
- Prepare monthly and interim A/R Aging reports
- Reconcile donations received monthly with Development department
- Reconcile pledge receivable account and recognize appropriate revenue
- Track and reconcile conference and special event revenue with event manager
Payroll
- Prepare semi-monthly payroll; calculate final paychecks for terminated employees
- Set up state withholding and unemployment accounts in new states as needed
- Provide annual and ad hoc payroll analyses as needed, including for the 990, Employee Benefit Package Renewal, Workers Comp audit and 401k discrimination testing
Other
- Oversee Charitable Registration filings with external service provider to gather needed information, review filings and collect appropriate signatures
- Review and approve employee and volunteers expense reports in Certify system, verifying reasonableness of expenditures and compliance with organization policies
- Assist in the preparation of other financial information as requested by management and outside organizations, including federal, state and other regulatory reports
- Perform other duties as required
Qualifications
Education and Experience
- Bachelor’s degree required in Business, Accounting, or Finance
- Minimum of five years of relevant experience
- Non-profit or social service experience preferred
- Excellent communications skills, including both writing and speaking
- Good listening skills coupled with maintaining confidential matters with discretion
Other Qualifications
- Strong analytical skills and ability to understand how decisions impact the organization and its financial well-being
- High attention to detail, works accurately and quickly and has good organizational skills
- Strong technical accounting skills with demonstrated solid current and comprehensive understanding of GAAP
- Must be able to prioritize; work independently; and meet deadlines
- Ability to work collaboratively with internal and external colleagues
- Knowledge of Financial Edge accounting software, Paycor payroll, and Certify online expense reporting is a plus
- Proficient with Microsoft Office 365 products, including Word, Excel, PowerPoint and Outlook
- All PCAA employees or candidates for employment must be vaccinated for COVID-19
Compensation
- Benefits include health, dental, life, vision, and disability insurance, 401(k)
- Each full-time employee receives paid holidays, sick days, vacation days and personal days in accordance with PCA America Employee Handbook
- Salary is commensurate with educational and professional experience
To Apply
Please email lbhampton@bdo.com with the following:
- Cover letter
- CV
- List of three references